http://electricdataroom.org/using-an-online-document-repository-why-and-how/

An online document repository is a digital storage space where documents are kept and managed, as well as shared. It is an essential part of any document management system, and can increase efficiency collaboration, teamwork, as well as productivity.

A reliable online document repository can be used to store files and data in a secure manner, and also to provide an easy access to documents and data. It also helps reduce the amount of time employees spend looking for a file because they don’t have to search through different folders and local drives. It can also help protect the information and files from being stolen or lost essential when working with sensitive or confidential information.

To create an archive of documents first, you must gather all documents or files you wish to save (this could include email messages, Word documents, PDFs images, graphics, and more). It is possible to purchase scanners for any documents made of paper. Then, you will have to organize and categorize your documents in a manner that you can later find them, such as folders or tags. You will need to choose a platform or hosting service to host your digital repository.

The majority of the top document repositories offer storage sizes and price ranges to suit different business needs. They can also be scalable as your business grows. They also offer security features such as data encryption and automated backups. Some even offer the ability to control file version, audit trails and control of file versions. They can also monitor who has downloaded, uploaded, or modified files and folders within your repository. This is particularly helpful when your repository contains sensitive files.